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PAYROLL DEDUCTION MADE EASY.
AN ACCOUNTING GUIDE
benefits | transaction process | returns & credits | terms & conditions
BENEFITS
EMPLOYEE BENEFITS:
Employees are allowed to pay for their safe, comfortable, affordable slip-resistant footwear through voluntary payroll deductions. Employee participation usually grows by approximately 300% through the use of payroll deduction.
COMPANY BENEFITS:
Your company will experience a dramatic reduction in employee slip and fall accidents, workers' comp claims, and possibly insurance premiums. Results also include increased worker safety, morale and efficiency.
THE TRANSACTION PROCESS
Step 1:
The company's employee buys SHOES FOR CREWS® by filling out a payroll deduction form and giving it to their manager for ordering.
Step 2: When the shoes are shipped to your employee at the workplace, a detailed invoice of the transaction is sent to your company. The invoice includes facility number, style, size, employee name, price and social security number. At the time the company opens the payroll deduction program, please advise us whether you wish to receive invoices daily, weekly or bi-weekly.
Multiple billing options are available to simplify your accounting. Before your account is opened, please decide if you want to receive paper invoices, an Excel file summary report detailing all invoices via e-mail, EDI (Electronic Data Interface) or FTP (File Transfer Protocol).
Step 3:
Your company deducts installment payments from the employee's paycheck. Most companies make deductions from two to three paychecks. But that's the company's decision.
Step 4:
Your company processes the invoice for payment to SHOES FOR CREWS® on a 30 day net basis.
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MANAGER SIGN-OFFS ARE NOT NEEDED!
SFC eliminates the time-consuming work for your accounting department to obtain manager sign-offs with our Employee Receipt Guarantee.
Simply stated, if any employee ever advises your company that he or she has not received the SHOES FOR CREWS® that they paid for, phone or fax us and a credit will be immediately issued. No paperwork is necessary on your part. Over 25,000 companies nationwide use our guarantee rather than manager signoffs to make our payroll deduction plan a snap.
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RETURNS & CREDITS
SHOES FOR CREWS® will accept returned footwear for any reason within 60 days of purchase or within 6 months for defects.
Shoe returns must be sent to our warehouse with the pre-authorized return form included with all shoe orders. When the shoes are received by us, SFC can either issue a credit (so the company can reimburse the employee's paycheck) or we can send a refund check directly to the employee. When you open your program, please advise us which method you prefer.
Please note: before a credit memo is applied against open invoices, SFC must be notified in writing as to which specific invoices are to be credited. Otherwise, the credit memo will remain open on the statement.
TERMS & CONDITIONS
• A 1.5% late fee will be applied to any overdue balance.
• The signature on a new account agreement obligates your company to pay any outstanding balance within 30 days..
IMPORTANT PHONE NUMBERS
When contacting SHOES FOR CREWS®, please have your account number ready.
• For Billing Information, call toll-free: 1-800-218-4770
• For Customer Service & Order Inquiry, call toll-free: 1-800-523-4448.
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