OSHA Electronic Reporting Deadline

Did you meet the electronic reporting deadline?

As any risk manager or safety manager well knows, reporting accidents and injuries is an important part of complying with workplace safety regulations set by the U.S. Department of Labor. Keeping up with their exact requirements on a day to day basis can be challenging, though. Revisions to rules and fluctuating deadlines are moving targets subject to change at a moment’s notice. This is why we recommend that HR and safety personnel keep the https://www.osha.gov website bookmarked on their internet browsers!

Did you miss the OSHA reporting deadline?

Did you meet the recent deadline for businesses required to electronically submit OSHA Form 300A (Summary of Work-Related Injuries and Incidents) on an annual basis? The due date to report for calendar year 2018 was Saturday, March 2, 2019.

Prior to the very recent January 25, 2019 revision of the Illness and Injury reporting rule, OSHA also required those employers to submit both Form 300 (Log of Work-Related Injuries and Illnesses) and Form 301 (Injury and Illness Incident Report) in addition to Form 300A summary. However, the January 25 Final Rule now requires only form 300A to be submitted electronically. But though those companies must continue to keep and maintain the Form 300 and 301 records on-site for at least five years.

The electronic submission requirement is now limited to the 300A summary for establishments with 250 or more employees that are required to keep injury and illness records. Some organizations in specific industries with 20 or more (but fewer than 250) employees must also submit Form 300A. (See Appendix A of the regulation at https://www.osha.gov/laws-regs/regulations/standardnumber/1904).

Increased penalties for violations

In related news, Mondaq Business Briefing reported in their February 6, 2019 article that OSHA has raised the cost of penalties for violations in 2019, so non-compliance will be even more expensive. The new maximum penalty for a Serious violation is now $13,260 per violation. There’s a $13,260 penalty per day for Failure to Abate beyond the abatement date. Maximum penalty for Willful/Repeated violations is now $132,598 per violation.

Need more info? For a complete FAQ on the electronic reporting details for Form 300A, visit https://www.osha.gov/injuryreporting/index.html.

This article is for informational and illustrative purposes only and is not meant to be a substitute for, or a legal interpretation of, occupational safety and health standards. Please refer to the appropriate state and federal codes of regulations for detailed and exact information, specifications, and exceptions.

SOURCES USED FOR THIS ARTICLE

https://www.osha.gov/injuryreporting/
https://www.osha.gov/recordkeeping/
https://www.natlawreview.com/article/osha-finalizes-rule-rescinding-electronic-submission-certain-injury-and-illness
http://www.mondaq.com/unitedstates/x/778320/Health+Safety/Changes+to+OSHA+Electronic+Reporting+Requirements+and+Maximum+Penalties
https://www.lexology.com/library/detail.aspx?g=039e7279-ebf7-43f2-b6d5-e673f457b20c